Invoicing software for fab shops
To bill the job you re-type every line into your accounting package, email a PDF, and start chasing the phone - and on a big job you bill it all at once, because a deposit invoice by hand is more trouble than it's worth. Factory invoices straight from the order, the whole job or a deposit, and the numbers land in QuickBooks Online, Xero, or MYOB without re-keying.
Billing the job shouldn't mean keying it twice
The work's done, but getting paid is its own job - re-typed lines, a chased phone call, and cash flow you carry because a deposit invoice is too fiddly to build.
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How getting paid works in Factory
The invoice comes straight off the job you already quoted and ran. Step through it.
Australia and New Zealand: the invoice can carry a Pay Now button (via Stripe) and the card payment records itself. Online card payment isn't available in other regions yet.
Every leak, closed by something you can see
A $20,000 job, billed 50% up front and the rest on ship
Before you start, you invoice a 50% deposit - Options, Invoice, percentage, 50% - and it pushes to QuickBooks Online as its own invoice with its own number. When the job ships, you invoice the remaining balance in one click with the remaining-amount option.
The customer's check comes in; you record it on the Payments tab, the order flips to Paid, and the Sales Order list shows nothing outstanding against the job. You never re-typed a line, and you never had to work out the balance yourself.
You outgrew the spreadsheet. You're not buying an ERP to send an invoice.
Factory bills straight off the work you already quoted and ran, keeps the accounting you already use, and is up in weeks not months. It's the same system your quote, schedule, and floor live in - so getting paid is just the last step of the loop, not a separate chore in another tool.
"In just 6 weeks we completely moved from paper-based jobs to digital."
"Able to manage jobs better and helping work out our margins on each."
Questions shops ask before they switch
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Bring a job you'd normally bill in full.
We'll raise a deposit invoice, sync it to your accounting, and show you the balance tracking itself - so you can see the cash-flow change before you commit to anything.